Phishing Alert - GRC SPEAKERS AND DISCUSSION LEADERS ARE BEING TARGETED BY PHISHING ATTEMPTS DESIGNED TO COLLECT PAYMENT FOR REGISTRATION OR LODGING. CLICK HERE FOR MORE DETAILS.

Policies

GRC maintains a simple list of core principles that provides the
foundation for strong communities of scientists.

 

No Publication Policy

To encourage open communication, each member of a conference agrees that any information presented at a Gordon Research Conference or Gordon Research Seminar, whether in a formal talk, poster session, or discussion, is a private communication from the individual making the contribution and is presented with the restriction that such information is not for public use.  Prior to quoting or publishing any such information presented at a conference in any publication, written or electronic, written approval of the contributing member must first be obtained.  The audio or video recording of lectures by any means, the photography of slide or poster material, and printed or electronic quotes from papers, presentations and discussion at a conference without written consent of the contributing member is prohibited.  Scientific publications are not to be prepared as emanating from the conferences.  Authors are requested to omit references to the conferences in any publication, written or electronic.  These restrictions apply to each member of a conference and are intended to cover social networks, blogs, tweets or any other publication, distribution, communication or sharing of information presented or discussed at the conference.  Guests are not permitted to attend the conference lectures, or poster sessions.  Each member of a conference acknowledges and agrees to these restrictions when registration is accepted and as a condition of being permitted to attend a conference.  Although Gordon Research Conference staff will take reasonable steps to enforce the restrictions against recording and photographing conference presentations, each member of a conference assumes sole responsibility for the protection and preservation of any intellectual property rights in such member's contributions to a conference.

 


Scientific Research Misconduct Policy

The mission of Gordon Research Conferences is to provide an international forum for the presentation and discussion of frontier research in science. A fundamental premise of any such presentation or discussion is that the underlying research shall have been conducted in accordance with the highest standards of scientific integrity. If these ethical standards are not met, GRC and the community of scientists exploring that research are betrayed in their efforts to advance that scientific frontier. Although the GRC Board of Trustees does not believe that scientific research misconduct is an issue within any GRC community of scientists, prudence dictates that the Board proactively establish a policy designed to address such an unlikely event in order to assure each member of every GRC community that scientific research misconduct will not be tolerated.  To view our full Scientific Research Misconduct Policy, please click here.

 


Sexual Harassment and Discrimination Policy

A fundamental premise of any GRC conference is that all persons who are presenting, attending or otherwise involved with the conference will at all times engage with one another in a professional manner and with appropriate respect. If these standards are not observed during the conference, whether in the course of presentations, poster sessions, meals or other social interactions, the GRC Board believes the community of scientists and engineers at the conference will be adversely impacted. To view our full Sexual Harassment and Discrimination Policy, please click here.

 


Code of Conduct for Gordon Research Conferences and Seminars

GRC encourages open and honest intellectual debate as part of a welcoming and inclusive atmosphere at every conference. GRC asks each Chair to foster rigorous analysis of all science presented or discussed in a manner respectful to all conferees. To maintain an open and respectful community of scientists and engineers, GRC does not tolerate illegal or unprofessional behavior at any conference site, including violations of applicable laws pertaining to sale or consumption of alcohol, destruction of property, or harassment of any kind, including sexual harassment. Harassment or harassing behavior includes the use of epithets or slurs, derogatory jokes or comments, and repeated attempts to make contact with another individual who has indicated that the contact is unwelcome. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexual assault and other unwelcome verbal or physical conduct of a sexual nature. GRC condemns illegal or unprofessional acts or comments that discriminate against another person by reason of his or her gender, gender identity or expression, sexual orientation, race, color, religion, ethnicity, age, or disability. GRC reviews allegations of any such behavior on a case-by-case basis, and violations may result in cancellation of a conference or the prohibition on future attendance by particular individuals.

Immediate reporting to the Conference Chair, Venue Manager, or GRC President (president@grc.org) using the Violation of Code of Conduct Report Form is important to address a problem and allow GRC the opportunity to properly assess the situation and seek resolution of that problem while being sensitive to the concerns of all who are affected. Unless advised otherwise by the GRC President, the Chair will be expected to seek relevant facts from all parties involved, including initiating private discussions with those who complain about the behavior and with those charged with the behavior. Additional public or private conversations with those who observed the situation may be appropriate. There also may be times when it is incumbent upon the Chair to exercise his, her or their own judgment by interrupting a speaker or addressing behavior that, when construed in the entire context of the circumstances surrounding the person making the remarks or acting out, is considered clearly unwelcome or objectionable to others at a conference.

Individuals who have questions, concerns or complaints related to harassment or discrimination can also file a report with the HHS Office for Civil Rights (OCR) or notify NIH about concerns of harassment or discrimination at any NIH-supported conferences. Seeking assistance from the conference organizer in no way prohibits filing complaints with HHS OCR.

 

Release of Liability

I understand that Gordon Research Conferences does not assume responsibility for medical or travel expenses of conferees and their guests at the conferences, unless a specific travel allocation is approved by a conference chair in advance.  I agree that, while traveling to and from, and participating in a conference and its related events, I am responsible for my own well-being and travel arrangements and must ensure that my guests and I are covered by our own travel and health insurance policies. I am aware there is a risk that I may experience possible serious personal injury or illness from defects in facilities, equipment, or food served at the conference, from adverse weather events occurring there, or from accidents while participating in or traveling to or from a conference.

I am also aware there is a risk that I may experience economic loss or property damage as a result of my travel to or from or participation in a conference, and that Gordon Research Conferences is not responsible for private possessions damaged, lost or stolen at a conference.

In exchange for the privilege of participating in a conference, I assume all such risks arising out of my participation and travel, and I also release, agree to indemnify, and hold harmless, Gordon Research Conferences, and its officers, directors, employees, agents, successors and assigns from all claims and lawsuits arising out of such injury, illness, or damage. 

 


Non-Discrimination Policy

Gordon Research Conferences does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, citizenship, national origin (ancestry or English proficiency), disability, marital status, sexual orientation, political affiliation, or military status, in any of its activities or operations. 

If you believe you have limited proficiency in English, please let us know so that we may be of assistance.

 


Privacy Policy

GRC is committed to protecting the privacy of its website visitors and conference attendees.  To view our full privacy policy, please click here.

 


Terms of Use

To view the full Terms and Conditions of Use for GRC's websites, please click here.


 

Contact Us

MyGRC Account
Check your application status, complete your registration, update your poster, change your rooming preference, make a bus reservation, print an invitation letter, print a receipt (which includes verification that you are presenting a poster) or print an invoice by logging into your account.

GRC Venues
Everything you need to know, to plan your trip.

FAQs
Instant answers to common questions.

Tell us how we can help

Call us and leave a detailed message at: 401-783-4011

*This voicemail is only checked once daily. Due to high volume of requests during the conference season, responses may be delayed.

You have no notifications