Policies

GRC maintains a simple list of core principles that provides the
foundation for strong communities of scientists.

 

No Publication Policy

To encourage open communication, each member of a conference agrees that any information presented at a Gordon Research Conference or Gordon Research Seminar, whether in a formal talk, poster session, or discussion, is a private communication from the individual making the contribution and is presented with the restriction that such information is not for public use.  Prior to quoting or publishing any such information presented at a conference in any publication, written or electronic, written approval of the contributing member must first be obtained.  The audio or video recording of lectures by any means, the photography of slide or poster material, and printed or electronic quotes from papers, presentations and discussion at a conference without written consent of the contributing member is prohibited.  Scientific publications are not to be prepared as emanating from the conferences.  Authors are requested to omit references to the conferences in any publication, written or electronic.  These restrictions apply to each member of a conference and are intended to cover social networks, blogs, tweets or any other publication, distribution, communication or sharing of information presented or discussed at the conference.  Guests are not permitted to attend the conference lectures, or poster sessions.  Each member of a conference acknowledges and agrees to these restrictions when registration is accepted and as a condition of being permitted to attend a conference.  Although Gordon Research Conference staff will take reasonable steps to enforce the restrictions against recording and photographing conference presentations, each member of a conference assumes sole responsibility for the protection and preservation of any intellectual property rights in such member's contributions to a conference.

 


Scientific Research Misconduct Policy

The mission of Gordon Research Conferences is to provide an international forum for the presentation and discussion of frontier research in science. A fundamental premise of any such presentation or discussion is that the underlying research shall have been conducted in accordance with the highest standards of scientific integrity. If these ethical standards are not met, GRC and the community of scientists exploring that research are betrayed in their efforts to advance that scientific frontier. Although the GRC Board of Trustees does not believe that scientific research misconduct is an issue within any GRC community of scientists, prudence dictates that the Board proactively establish a policy designed to address such an unlikely event in order to assure each member of every GRC community that scientific research misconduct will not be tolerated.  To view our full Scientific Research Misconduct Policy, please click here.

 


Inappropriate Behavior Policy

GRC encourages open and honest intellectual debate as part of a welcoming and inclusive atmosphere at every conference. GRC asks each Chair to foster rigorous analysis of all science presented or discussed in a manner respectful to all conferees. To help maintain an open and respectful community of scientists, GRC does not tolerate illegal or inappropriate behavior at any conference site, including violations of applicable laws pertaining to sale or consumption of alcohol, destruction of property, or harassment of any kind, including sexual harassment. GRC condemns inappropriate or suggestive acts or comments that demean another person by reason of his or her gender, gender identity or expression, race, religion, ethnicity, age or disability or that are unwelcome or offensive to other members of the community or their guests. GRC reviews allegations of any such behavior on a case by case basis, and violations may result in cancellation of a conference or the prohibition on future attendance by particular individuals.

If any Chair becomes aware of illegal or inappropriate behavior at a conference site, or allegations of the same at his or her conference, the Chair must report such information to the GRC site manager immediately and request any complainant to complete and sign the Inappropriate Behavior Report Form below. Immediate reporting is important to allow GRC the opportunity to properly assess the situation and fashion an appropriate response that addresses the problem while being sensitive to the concerns of all who are affected. Unless a different course of action is recommended by the site manager, the Chair will be expected to seek relevant facts from all parties involved, including initiating private discussions with those who object to or who are offended by the behavior and with those charged with the behavior. Additional public or private conversations with those who observed the situation may be appropriate. There also may be times when it is incumbent upon the Chair to exercise his or her own judgment by interrupting a speaker or addressing behavior that, when construed in the entire context of the circumstances surrounding the person making the remarks or acting out, is considered clearly unwelcome or objectionable to others at a conference.

 


Release of Liability

I understand that Gordon Research Conferences does not assume responsibility for medical or travel expenses of conferees and their guests at the conferences, unless a specific travel allocation is approved by a conference chair in advance.  I agree that, while traveling to and from, and participating in a conference and its related events, I am responsible for my own well-being and travel arrangements and must ensure that my guests and I are covered by our own travel and health insurance policies. I am aware there is a risk that I may experience possible serious personal injury or illness from defects in facilities, equipment, or food served at the conference, from adverse weather events occurring there, or from accidents while participating in or traveling to or from a conference.

I am also aware there is a risk that I may experience economic loss or property damage as a result of my travel to or from or participation in a conference, and that Gordon Research Conferences is not responsible for private possessions damaged, lost or stolen at a conference.

In exchange for the privilege of participating in a conference, I assume all such risks arising out of my participation and travel, and I also release, agree to indemnify, and hold harmless, Gordon Research Conferences, and its officers, directors, employees, agents, successors and assigns from all claims and lawsuits arising out of such injury, illness, or damage. 

 


Privacy Policy

GRC is committed to protecting the privacy of its website visitors and conference attendees.  To view our full privacy policy, please click here.

 


Terms of Use

To view the full Terms and Conditions of Use for GRC's websites, please click here.


Contact Us

Call Us:
401-783-4011

Monday - Friday 
8:30 am - 4:30 pm ET



  • Check Your Registration
    Find out about your upcoming GRC meetings.

  • GRC Venues
    Everything you need to know about our venues when planning your trip.

  • FAQs
    Instant answers to common questions.

You have no notifications